To secure and confirm any event date and services of Maarte Catering Limited, the following payments terms and conditions shall be agreed:
1.0 Contract
1.1 All services and products (“goods”) supplied by Maarte Catering Limited, to the Client (“buyer”) are subject to the following Terms and Conditions of sale which shall disclose before the commencement of the services.
1.2 Acceptance of the goods and services shall be completed upon the buyer signing the order or otherwise accepting the order (whether in writing, verbally or accepting delivery of goods).
1.3 The price of goods supplied, or services rendered are as per Maarte Catering Limited published price list as at the date of delivery or specific quoted order price (whichever is applicable).
2.0 Order & Services Confirmation
2.1 Maarte Catering Limited provides catering services charged on an estimated per person attending basis. If that number subsequently changes by more than 10% within 14 days prior to your event date, you are required to advise us in writing of this change. You then are required to give us the option to re-quote the catering to reflect the changes.
2.2 The buyer will supply Maarte Catering Limited with the required information of final guest numbers at least 14 days before to the event. On the other hand, any requested changes in menu and beverage selection, must be notified at least 7 days prior the event, otherwise charges will apply based on the cost of prepared items.
2.3 To ensure services and order is confirmed and supplied on time, Maarte Catering Limited shall require at least a deposit of 50% on confirmation of booking or reservation unless arrangements have been made. The rest of 50% quoted invoice shall be paid 14 days prior to the event.
2.4 Should Maarte Catering Limited not receive the required deposits by the specified dates, Maarte Catering Limited may cancel this agreement. Maarte Catering Limited shall not be liable in any way for any loss that the buyer may directly or indirectly suffer as a result of Maarte Catering Limited cancelling this agreement.
2.5 All food and beverages including but not limited to alcoholic beverages will be provided by Maarte Catering Limited unless otherwise agreed in writing and will be consumed within the time frame of the event. Food and beverages are not allowed to be removed from the event venue. Menus are subject to seasonal availability of produce.
2.6 Despite careful preparation, Maarte Catering Limited cannot guarantee that any produce on the menu is totally free from allergens. While Maarte Catering Limited will do everything possible to arrange suitable alternatives, Maarte Catering Limited can never be held liable if someone might have an allergic reaction to the food served.
2.7 Maarte Catering Limited reserves the right to amend the prices if there has been a price fluctuation.
2.8 Please note that New Zealand’s liquor licensing laws do not permit the serving of alcoholic beverages to anyone who Maarte Catering Limited, it’s employees and/or agents in their sole and absolute discretion determine is intoxicated, or who is under the age of eighteen years (18).
3.0 Cancellation & Withdrawal of Orders & Services
3.1 Cancellation & withdrawal of orders & services must be made in writing at least 14 days before the event. Maarte Catering Limited provides catering services charged on an estimated per person attending basis. If that number subsequently changes by more than 10% within 14 days prior to your event date, you are required to advise us in writing of this change. You then are required to give us the option to requote the catering to reflect the changes.
3.2 The Maarte Catering has a discretion to charge or incur the client with the following fee for any cancellation made less than 14 days prior of the event. Fees will be deductible to the initial deposit and advanced payment made before this agreement.
– Cancellation less than 14 days prior to the event: 50% of final estimate cost.
– Cancellation less than 7 days prior to the event: 80% of final estimated cost.
– Cancellation less than 2 days prior to the event: 100 % of final estimated cost.
3.3 Initial deposit can be refundable in full amount if cancellation made at least 14 days prior to the event. Administration fee of $500 will apply for this cancellation.
4.0 Force Majeure
4.1 Whilst every effort will be made by the company to complete any orders, the company cannot be held liable for variation or non-completion of orders due to Act of God, Fire, Flood, Storm, Gale, Tempest, War, Pandemic, Terrorism, Strikes, Riots, Lockouts or any other civil disturbances.
5.0 Final Payment
5.1 Final payment of the buyer’s invoice which include any additional charges and additional amount that is more than the specific quoted invoice shall be paid not later than 5 days after the event. Goods and services tax will be charged to payments which will be itemized in the invoices.
5.2 The buyer is liable for damage, breakages or losses caused by the buyer and/or their guests.
5.3 The buyer agrees that any late or default payments will incur 2.5% interest charges weekly on all sums outstanding, from the date of the final payment due, unless other arrangements have been made.